Evernote also suffers from a lack of collaboration options. Typically, most of your notes are for personal use; meetings, plans, to-do lists, projects, etc. But often Notes apps are also used as a central hub for a whole team to work on a shared project. Unfortunately, Evernote doesn’t seem to be designed to have a team of people working together. Compare this to OneNote, which has been built from the ground up with multiple users in mind. OneNote keeps track of who makes changes to a note, and when the changes were made, with very simple roll-back options. My coworkers and I use OneNote to write down ideas for our weekly podcast, Full Frontal Nerdity, and I can see at a glance any edits that have been made, and by whom. I can even ask OneNote to notify me of any changes made by other team members. And by using OneDrive or SharePoint as the storage location for the app (rather than a proprietary sync engine), granting and revoking permissions to OneNote notebooks is super simple.
In fact, if you try to share an Evernote note with a coworker, it will require them to also jump on the Evernote bandwagon. Contrast this, again, to OneNote that uses industry standard HTML on the backend, and has a slew of import and export options, as well as a robust web app interface. Evernote is notoriously difficult to get data out of, especially in any kind of organized fashion. This issue is a dangerous lock-in policy, designed to make sure you’re held in place by your attachment to your data. By locking them up in proprietary formats, you can’t just move your notes around, and you can’t export those notes to other apps.
Director of IT
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