Microsoft Office provides your business with more flexibility and productivity by giving your employees the ability to collaborate and communicate efficiently.
You are probably already familiar with Word, Excel, and some other common applications that come with an Office for Business subscription. At Bit-Wizards, our Managed IT Services team recommends Microsoft products for their enhanced security, ease of use, and scalability. Migrating to Microsoft Office is a great place to start for a small business owner or anyone looking to upgrade their organization’s tech systems.
When you begin using this software, you will want to make sure you are getting the most from the many applications and features to maximize the investment you’ve made. We’ve noted our top tips and ways to get the most from your Microsoft Office subscription.
Sending meeting invitations in Outlook, creating the first draft of a Word document, and checking in with colleagues using Teams, Microsoft has your back for all your business' productivity needs. One of the best ways to get the most from your Microsoft 365 plan is to know and use all the applications available to you. Ensuring the applications are implemented correctly will only enhance your management and overall productivity.
For Microsoft 365 Business Basic, this includes Outlook, Word, Excel, PowerPoint, OneNote, OneDrive, and more. Meaning you can create files, share, collaborate, plan, and communicate through a unified set of tools.
Built-in security is part of your Microsoft 365 applications that will allow you to rest easy knowing your company data and files are safe. Office 365 Business also offers additional security and threat protection through multi-factor authentication, data back-up. You can secure devices remotely and even wipe all company data from a device if necessary; this is a great way to avoid getting stabbed in the back by a disgruntled employee or a laptop that slips into the wrong hands.
Microsoft Office 365 is HIPAA compliant with specific enterprise licenses and follows high privacy standards. Keep in mind, Microsoft Office 365 Business is not HIPAA compliant.
Back That Work Up
With SharePoint’s collaborative benefits, your business can also create website portals to share documents and information within your team or with customers. SharePoint continually syncs your files to the cloud, so no matter what happens, you can have peace of mind knowing your business data is safe in Microsoft's highly secure and stable cloud.
In addition to SharePoint, each user also has access to OneDrive. OneDrive allows them to store important individual files securely. There is a difference between OneDrive and SharePoint, and an easy way to remember that is that SharePoint is for everyone in the business to Share and Collaborate. Onedrive is for individual users or One person to use for their everyday work needs.
Another useful feature that people miss in SharePoint is the Versioning feature. Gone are the days of forgetting to hit save and losing all of your data. So long as your document is located in SharePoint, your documents are saved automatically, and SharePoint keeps all versions of that saved while you work.
Team Collaboration and Communication
SharePoint is included as part of the Microsoft Office file storage and sharing options, allowing you to use cloud-based technology to access files remotely and work collaboratively. Additionally, users within the same organization can easily share files, work together, and share their changes.
Administrators can limit file sharing for HR documents or sensitive company data.
The world we find ourselves in today demands that we still meet face to face, but socially distant. Microsoft Teams (included with Microsoft Office 365) allows you to easily place a video call to a colleague with a simple button click. Microsoft Teams can be the hub of your internal business communications with messaging, voice and video calls, meetings, and integration with SharePoint to collaborate on documents and share files. If Microsoft Office 365 is the heart of your business software, then Teams is the lifeblood that keeps everything moving smoothly.
Work from Anywhere
Have you ever sat down on the couch, only to realize you left an important email in a draft? Microsoft’s Office mobile applications are about to change your life!
Office Mobile includes free versions of everything Office offers but at your fingertips in free (yes, free) mobile apps. Microsoft’s Office Online also allows you to work from any web browser. Using your business credentials, your team can easily log in and work remotely to get work done.
As your business changes and grows, your systems and software need to grow with you. Microsoft 365 is built to do just that. Pay for the features you want and upgrade whenever you need more as your business grows.
Avoid buying additional servers or cloud infrastructure services by keeping it all in one place. Microsoft 365 saves you money by cutting down on hardware costs and keeping your subscription streamlined with a simple payment structure.
Gone are the days of having Proposal-v1 in the same folder as Proposal-v400 and needing to make sure everyone works on the same document. Save time and sanity with the file-sharing features built into Microsoft 365.
Sharing calendars, managing multiple inboxes in one place, and utilizing Teams messaging can allow your team to communicate more clearly and waste less time going back-and-forth in emails.
Some of our best tips for Office 365 programs: