kentico lists button for mass actions

Performing Actions on Multiple Documents at Once in Kentico

A Tip for Marketers Using Kentico
Have you ever needed to move or delete multiple pages or documents and been frustrated because you thought you had to do it one-by-one? Or maybe you wanted to copy pages from one section to another as a starting point? These kinds of tasks can be very time-consuming and error-prone to do one page at a time. The good news is that there is a faster way to do this!
 

The List View

The secret lies in the List view. To access this view, select the parent document and then click the List button above the content tree.
list view button
This action will display a grid listing of all documents located as direct children underneath the selected document. This list contains some important information such as the document name, workflow state, culture versions, and more. Below the list is the magic, though. There are two drop-down lists: one for choosing which documents to perform the actions against and the other for selecting the action to perform.
drop down list selectors
The options for choosing which documents to perform the actions against are simple. They are either the selected documents (ones that you have checked in the list) or all documents. Set this drop-down appropriately and then pick the action you want to perform and click the OK button. The actions you can choose from are as follows:
  • Move: This will open a dialog that allows you to choose where you want to move the selected documents to.
  • Copy: This will open a similar dialog that allows you to choose where to copy the selected documents to.
  • Link: This will allow you create linked documents of the selected documents in a specific location.
  • Delete: This allows you to delete all of the selected documents.
  • Translate: This allows you create versions of the selected documents in another culture if you have configured your site for multiple cultures.
  • Publish: Depending on your workflow settings and permissions, this will allow you to set all selected documents into a published state.
  • Archive: This will put all selected documents into the archived state.
  • Tag Pages with Personas & Untag Pages with Personas: This is only available with the online marketing edition. This action allows you associate pages with specific personas that have been created.
You will notice that with many of these action options you also have the ability to apply the same action to all children of the selected documents as well; giving you the ability to cascade the actions and offer even greater efficiency which is always nice. 
 

Wrapping it Up

So now you know how to perform mass actions on sets of documents thus saving time and frustration. I hope you found this tip helpful and I would love to hear your thoughts and/or questions in the comments below. Stay tuned for more Kentico tips coming soon!
 
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Author

Michael T. Whalen, Director of Solution Delivery
Michael T. Whalen

Director of Solution Delivery

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